Mon, September 09
Business Moving Checklist
By Moving your business is one of the most impactful decisions you can make. If done strategically, your new location can open up a whole new world of economic opportunities.
Benefits of a Business Moving Checklist
Moving your business is one of the most impactful decisions you can make. If done strategically, your new location can open up a whole new world of economic opportunities. But in order to make the most out of your move, the transition needs to be completed in a thoughtful and well-planned way. Otherwise, you could end up experiencing a disruption to your business operations for longer than you had anticipated— resulting in lost revenue and added inconvenience.
Fortunately, there are some tactics business owners can use to simplify the moving process and ensure the changeover goes off without a hitch.
In today’s post, I’ll be sharing some words of advice on business moving and sharing a convenient relocating checklist for those who are about to take the leap.
Here we go.
How to Plan for Moving a Business
The more prepared you are for moving, the less susceptible you are to having things go awry at the last minute— a major headache for entrepreneurs who can’t afford to encounter setbacks or interferences on relocation day.
Below are some important business moving steps to complete prior to the big day:
Finalize a moving schedule that minimizes business interruption and confirm dates/times with your chosen moving company, service providers, employees, etc.
Hold an “Office Clean Up Day” and discard any unnecessary items, unwanted furniture, etc. The less time you spend hauling items that are no longer of use, the more streamlined your moving day will be.
Use color-coded stickers to indicate which room/space furniture and other items should be placed in at your new location. This will help movers correctly offload your possessions and eliminate any confusion in your new space.
Notify your clients and the general public about your move. Send out an e-newsletter sharing your new location and why it was an important decision for your business. Let your customers know how your new physical space allow you to better meet their needs.
Notify surrounding businesses or tenants regarding your moving day (at both your current location and your new location). Apologize in advance for blocking doorways or obstructing foot traffic. Let your neighbors know what your expected timeline is so they can be prepared for disruptions.
By checking these tasks off your to-do list for moving early, you can focus on immediate concerns when the actual day arrives.
When Does It Make Sense to Move a Business?
For many business owners, this question is a challenging one— and rightfully so. After all, nobody wants to transfer their operations to a new space only to realize it may have been the wrong move.
Below are some signs that moving a business is the right decision for you:
Nonviable Operational Costs
This is arguably the greatest factor to consider when deciding if a move is worthwhile. If the rent or property payments at your current location are making it difficult to turn a profit, or if your expenses are making it a challenge to balance the books, down-sizing or finding a more financially sustainable location is likely a wise decision.
In many cases, businesses simply out-grow the square footage of the property they occupy. This is a good thing! It means you have been able to expand your operations to include more team members, and that your employees would potentially be able to complete more work, at a more efficient pace, if they had more room and resources.
Features for the Future
Sometimes your current commercial space just doesn’t offer the amenities or features you feel are necessary for continued growth and maximum performance. In this case, it makes sense to find a location that better suits the vision you have in mind for your venture. Whether it’s more warehouse space, a larger storefront, more adequate parking, or more multi-purpose areas where employees can work collaboratively, ensuring your space is equipped for your future needs is essential.
Business Moving Checklist
Relocation checklists are a fantastic way to keep your moving day hassle-free and productive. They keep everyone on the same page and make it far easier to keep items organized.
As a rule of thumb, you should have several checklists prepared— a moving company checklist that highlights all of the major furniture items and boxes that movers will be responsible for transporting to your new location, as well as an office move checklist for employees that details smaller items within your space that will be moved by your staff members.
By providing lists that are specific, you can reduce confusion and ensure everyone is clear on what their responsibilities are.
For the purposes of this article, however, I will be sharing a more general business relocation checklist that owners can use to keep tabs on their moving day activities.
So, here are some important things to remember when moving:
Purchase extra moving supplies (tape, boxes, utility dollies, etc.) for the day of your move
Ensure at least one employee is on-site at the new location (This will be helpful should questions arise regarding where items and furniture should be placed, or should there be issues with accessing the building.)
Ensure all movers and employees have access codes or keys for new location (if required).
Disconnect all computer systems, telephones, etc, to make the moving process more convenient for your hired moving company
Back-up all of your electronic files and systems before moving to prevent lost data during the move
Establish a dedicated lost and found area at your new location where unclaimed or misplaced items can be kept
Ensure resources are in place for the proper disposal of paints, chemicals or other hazardous materials
This office relocation checklist will safeguard your moving day activities and contribute to a more efficient process.
IF BUSINESS MOVING HAS BEEN ON YOUR MIND, AN EXPERIENCED COMMERCIAL REAL ESTATE AGENT CAN HELP YOU FIND AN IDEAL LOCATION. CONTACT ME TODAY TO LEARN MORE.